Call for ICRA 2024 Workshops/Tutorials proposals
ICRA 2024 Tutorials and Workshops will be held on May 13th and May 17th, 2024, the day before and after the main conference.
Please submit your workshop or tutorial proposal as a PDF file by 25 September 2023, 23:59 PST (FIRM DEADLINE) using the Workshop option on the ICRA 2024 submission page (has been opened on July 15th, 2023).
(Optional) Support of an IEEE RAS Technical Committee. If your workshop is held in conjunction with an IEEE RAS Technical Committee (TC), please provide the contact information and a brief statement (a few sentences) from a TC chair that describes how the TC will support the workshop and encourage long-term engagement with the topic of the workshop after its conclusion. The full list of IEEE RAS TC's is available at http://www.ieee-ras.org/technical-committees.
If a TC co-chair is one of the organizers or speakers for the proposed workshop, it is recommended to ask a different co-chair for an endorsement letter. If all TC co-chairs are co-organizers or speakers at the workshop, it is recommended to contact the RAS TAB at ras.tab.vp@ieee.org to obtain a letter of support.
Important Dates
Submission deadline: September 25rd, 2023
Acceptance notification: December 21st, 2023
Submission of the URL of the event's website containing an updated title, abstract, and schedule - January 18th, 2024
Workshops and Tutorials held at ICRA 2024 - May 13th and May 17th, 2024
Proposals should follow the template below:
The Workshops and Tutorials Committee, which is independent of the Workshop and Tutorial chair and co-chair, will evaluate proposals based on all information provided in these sections and will make decisions based on (i) the topic of the proposed event, (ii) the event's format and the likelihood of creating an engaging intellectual environment, and (iii) the inclusiveness of the event. Particular care should be given to include people at different levels of their careers, from different backgrounds and diverse in terms of gender and ethnicity.
We especially encourage proposals on emerging topics in robotics, including new problems, new domains, and robotics in emerging economies, and tutorials on the fundamentals of robotics for newcomers to the field.
Submitted proposals are limited to 16 pages in pdf format and should follow the following template.
Type and Duration. Specify whether you are submitting a workshop or a tutorial proposal and whether the event is half-day or full-day.
Title. Provide a title for your event.
Organizers. Provide an affiliation, address, email address, and URL for each organiser. Indicate which organiser will be the primary contact person. All correspondence will be sent to this person, who will be expected to respond promptly.
URL. Please provide a URL to a live website with information about the proposed workshop or tutorial. The link should be included in the proposal.
Abstract. Please provide a short paragraph (200 WORDS MAXIMUM) describing the proposed event. This paragraph will be used to advertise the event on the ICRA 2024 website.
Content. Describe your event in detail and how you will ensure the highest quality content such that attendees get the most out of the expected exchanges of ideas. The proposed workshop/tutorial will be evaluated in terms of its scientific quality and its potential to engage participants with diverse thoughts and backgrounds. We encourage you to think outside the box. Please include the following components:
A brief description of the relevance of the workshop/tutorial topic and its expected impact, why contributed content will reflect the state of the art, and how the proposed event will expand the originality and diversity of workshop/tutorial content at ICRA 2024.
A description of the format of the workshop/tutorial (e.g., presentations, panels, breakout sessions, interactive activities) and how it will encourage discussion and participation. Highlight any novel aspects of the format and explicitly state whether people who are unable to travel to the conference will be able to participate and how (Zoom session? streaming talks + Q&A? etc.). Note that the event should provide a venue for young researchers to interact with senior researchers. For a tutorial proposition, please also provide information regarding 1) previous experience on offering a tutorial with the same topic or similar, 2) target audience in terms of the level of expertise or the must-have-background.
A tentative schedule and, if the workshop/tutorial includes invited speakers, a list of confirmed speakers and a description of your efforts to include speakers from a diversity of demographics, geographic locations, and career stages. It is strongly recommended to include an appendix with an email from each speaker that confirms their intended participation and gives a tentative title of their talk. Please inform invited workshop speakers that they are expected to attend as much as possible the workshop if they accept your invitation. Invited speakers were most likely chosen as speakers because they can play an important role during the discussions at the workshop.
A statement that the workshop organizers have read and will abide by the IEEE RAS Code of Conduct.
Plan to solicit participation. Please describe (500 WORDS MAXIMUM) how you plan to solicit participation in your event if it is accepted. How do you plan to attract researchers with relevant expertise to attend the event? Steps that go beyond an email to robotics-worldwide are encouraged. If you have organized similar events in the past, estimate the number of participants that you expect. List the titles, organizers, and URLs of the previous events.
Plan to encourage interaction among participants. Describe (500 WORDS MAXIMUM) what steps you will take to encourage interaction among participants. Workshops promote informal discussion of an active research area. How do you plan to promote active discussion between established experts and early-career researchers beyond invited talks and a poster session? Workshop or tutorial proposals that have the potential to increase the number and diversity of participants, encourage participants to stay for the full duration of the event, and promote interaction will be given preference.
Dissemination. Describe (500 WORDS MAXIMUM) a dissemination plan for the tutorial materials or the contributed papers, contributed talks, and outcomes of the workshop. Creating an accessible online archive for media, articles, and discussions is strongly encouraged. Please describe the process and how access will be provided to participants and ICRA 2024 attendees. Strategies for reaching a broad audience, including researchers from traditionally underrepresented backgrounds, will be viewed as a particular strength. Workshop papers should encourage and prioritize the submission of new ideas. A workshop paper submission may be a non-archival abstract based on a prior publication. However, it cannot take the form of an existing paper that is published or under review, and it cannot be considered published as a peer-reviewed paper.
Compliance with RAS Guidelines for Workshop and Tutorial Organizers. Please include a statement confirming that the organizers will be present at the workshop and that the workshop will comply with the RAS Guidelines.
(Optional) Alignment with the ICRA 2024 ``CONNECT+''. Please describe how the proposed workshop or tutorial aligns with the ICRA 2024 conference theme. Note that this is not a requirement for acceptance but will be a factor in the acceptance decision.
(Optional) Equipment. A computer projector and screen. List any other required equipment that the ICRA 2024 organizers might be able to provide.
(Optional) Support of an IEEE RAS Technical Committee. If your workshop is held in conjunction with an IEEE RAS Technical Committee (TC), please provide the contact information and a brief statement (a few sentences) from a TC chair that describes how the TC will support the workshop and encourage long-term engagement with the topic of the workshop after its conclusion. The full list of IEEE RAS TC's is available at http://www.ieee-ras.org/technical-committees
If a TC co-chair is one of the organizers or speakers for the proposed workshop, it is recommended to ask a different co-chair for an endorsement letter. If all TC co-chairs are co-organizers or speakers at the workshop, it is recommended to contact the RAS TAB at ras.tab.vp@ieee.org to obtain a letter of support.
Contact:
If you have any questions, please contact the Workshop and Tutorials Co-chairs: ws-tu(at)2024.ieee-icra.org
(Please replace ``(at)'' by @.)