Registration

Registration Desk Opening Hours

Registration Desk is located on the 1st floor of the conference center. The conference center is the
closest facility of PACIFICO Yokohama from Minatomirai Station. Please pick up your Badge at the
registration desk. To avoid waiting in line on the first day of the conference, you are strongly encouraged to collect your Badge on May 12th (Sunday). Make sure to wear your badge at all
times.

Registration Desk:
Conference Center 1st Floor, PACIFICO Yokohama, 1-1-1, Minato-Mirai, Nishi-ku, Yokohama, Japan

Desk Opening Hours:
May 12th (Sunday) 13:00-19:00
May 13th (Monday) 08:00-19:00
May 14th (Tuesday) 07:30-19:00
May 15th (Wednesday) 08:30-17:00
May 16th (Thursday) 08:30-17:00
May 17th (Friday) 08:30-14:00

Registration is now open

– Please confirm the following information and register from the link below.

Registration Schedule:
＊Author Registration Deadline: 6th March 2024 (23:59 PST)
＊Advanced Registration Deadline: 13th 21st March 2024 (23:59 PST)
＊Regular Registration Deadline: 7th 12th May 2024 (23:59 PST)

Please note that at least one author of each paper must be registered, and final papers submitted by 6th March 2024.

The ICRA2024 Organizing Committee strongly recommends that you join both IEEE and RAS before registering for the conference to benefit from the reduced conference registration fee for IEEE RAS members. Additionally, you will also receive further services provided by the Membership Activities Board (MAB) of IEEE RAS.

Conference Registration Fees
(On-Site Participation)

Category	Advanced -until 13th March 2024 (23:59 PST)	Regular -until 12th May 2024 (23:59 PST)	On-site
IEEE Life Member	Free	Free	Free
IEEE Member	JPY 130,000	JPY 195,000	JPY 215,000
IEEE Student Member	JPY  65,000	JPY  97,500	JPY 107,500
IEEE RAS Member	JPY 117,000	JPY 175,500	JPY 193,500
IEEE RAS Student Member	JPY  58,500	JPY  87,800	JPY  96,800
Non-Member	JPY 162,500	JPY 243,800	JPY 263,800
Student Non-Member	JPY  81,300	JPY 122,000	JPY 132,000
Day Registration	JPY  80,000	JPY  80,000	JPY  80,000

*Conference fees are charged in JPY and are inclusive of consumption tax. Your registration is not complete until payment has been received.

Your conference registration fee includes access to all content including Exhibition and Competition areas, Interactive Poster Sessions, ICRA EXPO and Robot Demo, Job Fair from 13th May – 17th May 2024, a ticket to the social events such as the Welcome Reception, Banquet, and Farewell Party, coffee breaks, and lunch on conference days, and a copy of the electronic proceedings.

Day registration is applicable only for 14th, 15th, and 16th May. It includes access to Sessions of the day, Exhibition and Competition areas, Interactive Poster Sessions, ICRA EXPO and Robot Demo, Job Fair, coffee breaks and lunch on conference days, and a copy of the electronic proceedings. If you wish to attend the social events, you can buy a ticket at JPY 8,000 each for the Welcome Reception on 13th May and/or the Farewell Party on 16th May and JPY15,000 for the Banquet on 15th May through the registration site.

The conference fees above DO NOT include access to the Workshops and Tutorials taking place on 13th May and 17th May 2024, and Technical Tours.

Conference Registration Fees
(Online Participation)

Category	Advanced (with paper) -until 13th March 2024 (23:59 PST)	Advanced (without paper) -until 13th March 2024 (23:59 PST)	Regular -until 17th May 2024 (23:59 PST)
IEEE Life Member	Free	Free	Free
IEEE Member	JPY 110,000	JPY  32,500	JPY  48,800
IEEE Student Member	JPY  55,000	JPY  16,300	JPY  24,500
IEEE RAS Member	JPY  99,000	JPY  29,300	JPY  43,900
IEEE RAS Student Member	JPY  49,500	JPY  14,700	JPY  22,100
Non-Member	JPY 142,500	JPY  40,600	JPY  60,900
Student Non-Member	JPY  71,300	JPY  20,300	JPY  30,500

*Conference fees are charged in JPY and are inclusive of consumption tax. Your registration is not complete until payment has been received. Your conference registration fee includes access to the plenary/keynote sessions, and the limited number of technical sessions, Job Fair from 13th May – 17th May 2024, and a copy of the electronic proceedings.

The conference fees above DO NOT include access to the Workshops and Tutorials taking place on 13th May and 17th May 2024, and Technical Tours.

Online Participation will give you access to the conference online through the InfoVaya Conference app.

Registration for Authors

All presenting authors must be registered by 6th March 2024 (23:59 PST). Any authors who have not registered by 6th March 2024 or have papers exceeding the (6+n) page limit (excluding accepted RA-L, TRO, and RAM papers) in the final submitted paper version, will have their paper removed from the programme and the proceedings.

In order to submit the final paper or video submission at least one author of each paper must register in advance. Authors who pay a non-student registration fee are allowed to upload up to 2 contributions and all other registrations are limited to one paper upload. Additional papers can be uploaded for a fee of 40,000 JPY/paper. Papers that do not respect the (6+n) page limit (excludes accepted RA-L, TRO, and RAM papers) in the final submitted paper version will be removed from the program and the proceedings. No exceptions will be made. One regular registration can be used to upload no more than two papers and all associated attachments. If you are an author or co-author of a single contribution, your registration cannot be shared or used for uploading a paper for which you are not an author. One student registration can be used for upload of only one paper.

Full registration includes submissions for up to two items from these categories: paper, late-breaking submission, ICRA Expo, stand-alone video. Student registration includes one submission of the same categories.

For more details: https://2024.ieee-icra.org/contribute/final-paper-submission-instructions/

Banquet Venue Options on 15th May, 2024

Those who registered the conference can choose a banquet venue on 15th May.

To accommodate the expected large number of participants, the banquet will be held across 4 venues. Priority will be given to early applicants in assigning banquet venues. However, please note that depending on circumstances, you may be assigned to a different banquet venue than the one you request. Those who purchase Additional Banquet ticket will automatically be assigned to the same venue as yourself.

– Banquet Venue 1 (Pacifico Yokohama North)
Main venue: approx. 2,000-person capacity
Western course menu

– Banquet Venue 2 (Pacifico Yokohama Exhibition Hall D)
Sub-venue: approx. 2,000-person capacity
Standing buffet style

– Banquet Venue 3 (Yokohama Royal Park Hotel)
Sub-venue (10-min. walk): approx. 750-person capacity
Western course menu

– Banquet Venue 4 (The Yokohama Bay Hotel Tokyu)
Sub-venue (3-min. walk): approx. 580-person capacity
Japanese course menu

Workshops and Tutorials Registration Fees

The Workshops and Tutorials will take place on Monday 13th May and Friday 17th May 2024. The fees below include access for 2 days on the 13th and 17th, even if you would like to participate only for 1 day.

Workshops and Tutorials Registration Fees (On-site Participation)

Category	Advanced -until 13th March 2024 (23:59 PST)	Regular -until 12th May 2024 (23:59 PST)	On-site
IEEE Life Member	Free	Free	Free
IEEE Member	JPY 25,000	JPY 30,000	JPY 35,000
IEEE Student Member	JPY 10,000	JPY 12,700	JPY 15,200
IEEE RAS Member	JPY 22,500	JPY 27,000	JPY 31,500
IEEE RAS Student Member	JPY  9,000	JPY 11,400	JPY 13,700
Non-Member	JPY 31,300	JPY 38,800	JPY 45,800
Student Non-Member	JPY 12,500	JPY 15,500	JPY 18,500

*Workshop and Tutorials fees are charged in JPY and are inclusive of consumption tax. Your registration is not complete until payment has been received.
Workshops and Tutorials fees include coffee breaks and lunch.

Workshops and Tutorials Registration Fees (Online Participation)

Category	Advanced -until 13th March 2024 (23:59 PST)	Regular -until 12th May 2024 (23:59 PST)
IEEE Life Member	Free	Free
IEEE Member	JPY 12,500	JPY 14,500
IEEE Student Member	JPY  5,000	JPY  6,000
RAS Member	JPY 11,300	JPY 13,100
RAS Student Member	JPY  4,500	JPY  5,400
Non-Member	JPY 15,600	JPY 18,600
Student Non-Member	JPY  6,300	JPY  7,300

*Workshops and Tutorials fees are charged in JPY and are inclusive of consumption tax. Your registration is not complete until payment has been received.

**Please be noted that SOME of Workshops and Tutorials are unavailable online. Please check the information on the Workshops and Tutorials or confirm with the organizers of Workshops and Tutorials about the details of each Workshop/Tutorial, before registering.

Exhibition and Competition Registration (14th to 16th May )

Regular Registration: JPY 35,000
Student Registration: JPY 15,000

The fee includes 3 days’ access to the Exhibition and Competition areas, Interactive Poster Sessions, ICRA Expo and Robot Demo, Job Fairs, coffee breaks and lunch boxes for 3 days on conference days.

*Exhibition will be accessible from Welcome Reception (17:00 on May 13).

Service Descriptions

Benefits for On-site Attendance

	Welcome Reception	Banquet	Farewell Party	Lunches	Workshops & Tutorials	Exhibition & Competition	Sessions	Submissions	Access to Proceeding
Full Registration	Included	Included	Included	3 Days Included	–	Included	Included	2 Items Included	Included
Student Registration	Included	Included	Included	3 Days Included	–	Included	Included	1 Item Included	Included
Day Registration (14th, 15th, 16th)	–	–	–	1 Lunch Included	–	1 Day Included	1 Day Included	–	Included
Workshops and Tutorials Registration (13th, 17th)	–	–	–	2 Days Included	2 Days Included	–	–	–	–
Exhibition and Competition Registration (14th-16th)	–	–	–	3 Days Included	–	3 Days Included	Interactive Poster Sessions Only	–	–

Full registration includes submissions for up to two items from these categories: paper, late-breaking submission, ICRA Expo, stand-alone video. Student registration  includes one submission of the same categories.

Benefits for Online Attendance

	Welcome Reception	Banquet	Farewell Party	Lunches	Workshops & Tutorials	Exhibition & Competition	Sessions	Submissions	Access to Proceeding
Full Registration (with paper)	–	–	–	–	–	–	Limited*	2 Items Included	Included
Student Registration (with paper)	–	–	–	–	–	–	Limited*	1 Item Included	Included
Full Registration (without paper)	–	–	–	–	–	–	Limited*	–	Included
Student Registration (without paper)	–	–	–	–	–	–	Limited*	–	Included
Workshops and Tutorials Registration (13th, 17th)	–	–	–	–	2 Days Included Limited**	–	–	–	–

Full registration includes submissions for up to two items from these categories: paper, late-breaking submission, ICRA Expo, stand-alone video. Student registration  includes one submission of the same categories.

*On-line attendees have real-time access ONLY to the plenary/keynote sessions, and the limited number of technical sessions.

The pre-recorded presentation videos of the technical sessions will be available on an on-demand basis (for one month since the beginning of the Conference).

If none of the authors of a paper is on the site, the pre-recorded presentation video of the paper is shown to the audience at the site for interactive poster sessions. All the Q&As for the video presentations in the oral and the interactive poster sessions are expected to be done through a virtual platform (off the session).

**Please be noted that SOME of Workshops and Tutorials are unavailable online. Please check the information on the Workshops and Tutorials or confirm with the organizers of Workshops and Tutorials about the details of each Workshop/Tutorial, before registering.

Visa Invitation Letters

Visa invitation letters will only be issued once registration is completed and paid.

To request a visa invitation letter, please check “Request a VISA” at the registration site.

ICRA2024 Organizing Committee will support you in providing documents for visa application to participate in the academic conference. The support period will be from May 11th to May 18th. For travel during other periods, please complete all the procedures yourself.

All visa requests must be submitted by the 11th April 2024.

Please note the visa invitation letter does not exempt attendees from complying with all requirements regarding registration and payment for their participation, accommodation and travel. The ICRA Event Organisers take no responsibility should entry be denied by the Japanese Government.

PLEASE NOTE: We are unable to provide any Visa Invitation Letters to anyone that is not fully registered to attend the ICRA 2024 conference or accompanying people.

To check your Visa requirements, please visit, https://www.mofa.go.jp/j_info/visit/visa/index.html.

Any cancellations due to Visa refusal will be refunded according to the cancellation policy.

Cancellation Policy

All refund requests must be made via email to icra2024-registration@congre.co.jp.

All cancellations received before 1st April 2024 (23:59 PST) will be subject to a JPY5,000 cancellation fee.

Refunds for cancellations received after 1st April, 2024 (23:59 PST) will only be made in exceptional circumstances.

DISCLAIMER

All best efforts will be made to present the program as published on the Conference website. The Conference and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond it’s reasonable control. The Organising Committee and the Conference Organisers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the Organising Committee and the Conference Organisers do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Conference does not cover individuals against cancellations of bookings or theft or damage to belongings.

PLEASE CLICK HERE TO REGISTER! 

Frequently Asked Questions

Please see below a list of Frequently Asked Questions, if you still require assistance, please contact us at icra2024-registration@congre.co.jp and a member of the team will get back to you as soon as possible.